Monthly Archives: October 2013

October 2013 Board Meeting Minutes

MINUTES OF THE WHETSTONE FIRE DISTRICT

BOARD MEETING, October 22, 2013

Call to Order/Roll Call/Affirmation of Quorum

Jerry Hopper called the meeting to order at 6:00 p.m. The meeting was held in the Whetstone Fire District station classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Present:

Ken Leffler, Clerk
Jerry Hopper, Board member
Wayne Lewis, Board member
Peter Bidon, Fire Chief

Absent:

Rick Evans, Chairman and Mary Foote, Board member

It was determined a quorum existed with three board members present.

Review, Amendment and Possible Approval of Public Session Minutes for August 27th, 2013

Wayne Lewis made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Move to accept the public session minutes for August 27th, 2013 as presented.

Call to the Public

Chief Bidon stopped recorder for presentation and will attach paper copy.

Review, Discussion and Possible Approval of Annexation Resolution 2013-04

Chief Bidon states the property is at end of our district, contiguous to the district and recommends the board approve annexation and resolution.

Ken Leffler made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to approve the resolution as presented.

Review, Discussion and Possible Approval of Contract with PBW Fire for Administrative and Operative Services and Review, Discussion and Possible Approval of Service Contract Resolution 2013-05

Chief Bidon stated the contract will help us provide coverage and service to the PBW Fire District while the lengthy consolidation process takes place.

In response to Ken Leffler’s question as to when the contract will take effect Chief Bidon recommended noon October 23, 2013 with approval from the board and PBW.

To update Wayne Lewis on the situation with the contract Ken Leffler explained: there have been two meetings with the PBW fire chief and board members where it was suggested we have a contract commencing as soon as possible for Whetstone Fire District to provide fire protection for PBW. PBW Fire District representatives do not want to wait until the consolidation process is complete (possibly next May) before initiating fire protection. Chief Bidon added the contract is for us to manage the administrations and operations. The PBW Fire Board will stay intact until the consolidation is approved by the county board of supervisors. Our finances will remain separate. The contract being looked at tonight is a draft that Chief Bidon wants the board to adopt as a resolution for us to contract with PBW. There is no end date. Ken Leffler stated our goal is to have the consolidation completed by the end of May, 2014.

Wayne Lewis questioned how the contract can become effective tomorrow when we don’t have an actual contract. Chief Bidon stated the only issue on the contract may be legal verbiage the attorney may want to adjust.

Ken Leffler and Wayne Lewis want to wait until the contract comes back from the attorney. Wayne Lewis would like it implemented as soon as it comes back.

Wayne Lewis made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Move to approve resolution 2013-005 pending the return of the contract and it being signed by a quorum.

Review, Discussion and Possible Approval of the Financial Report

Chief Bidon stated purchases are limited to necessities while waiting for taxes to come in late October early November; however, we are still operating in the black. Ambulance billing revenue for some of August and September is $20,959 on page three of the transactions detail account report. So far we are not over budget.

Ken Leffler made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to approve the financial report as presented.

Chief’s Report

Chief Bidon said we had 88 calls for the month of August; 69 for the month of September, 665 year to date and 740 estimated by year’s end. No structure fires lately; a few more inter-facility transports which are considered mutual aid and billed to the patient’s insurance.

The EMT class just finished. The students will be released for testing in a week or two, after everyone has completed their clinical time.

Chief Bidon said he met with The Cowboy Church. They are building a 6,000 square foot facility at the end of West Oak with an arena. They discussed sprinklers and alarms for the building even though the pastor is the building inspector for the city of Sierra Vista. They were advised the fire board may have reservations if an on-site water supply is not established prior to combustible material being placed on the property.

A major repair was required for the ladder because the batteries were old and died; they were replaced.

The annual safety fair Saturday was a huge success with approximately 150 people. The face painter and balloon artist were popular with the children. There was a good response from our employees but not a good turnout from other public service organizations due to other county wide events.

This year we presented fire prevention material to over 300 students at Huachuca City Elementary School in a combined effort with Huachuca City Fire Department personnel.

The new command vehicle won’t have the lights and radios installed until the consoles are in place. The bill for striping each truck was $580.

Chief Bidon, Jerry Hopper and Ken Leffler have met twice with the PBW fire chief and board members; the first meeting included Richard Searle. Everyone including the residents is in favor of the consolidation. The fire marshal’s investigation of PBW did not reveal anything of concern.

Someone is coming to the fire station next week to look at the generator because it did not start last time the power went out.

Wayne Lewis made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Move to accept the Chief’s Report as presented.

Board Member Comments

No board member comments.

Adjournment.

Ken Leffler made the following motion, seconded by Jerry Hopper and approved all in favor none opposed:

Adjourn the meeting.

___________________________                                                ____________________________

Chairman Rick Evans                                                                        Diana Jones, Administration

AGENDA October 21, 2013

NOTICE OF PUBLIC SESSION
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE:                                                   Tuesday, October 22nd, 2013
TIME:                                                   6:00 P.M.
PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616
AGENDA:

1. Call Meeting to Order.
2. Roll Call and Affirmation of Quorum.
3. Review, Amendment and Possible Approval of Public Session Minutes for August 27th 2013
4. Call to the Public.
1.  5. Review, Discussion and Possible Approval of Annexation Resolution 2013-04.
2.  6.Review, Discussion and Possible Approval of Contract with PBW Fire for Administrative and
Operative Services.
3.  7. Review, Discussion and Possible Approval of Service Contract Resolution 2013-05.
4.  8. Review, Discussion and Possible Approval of the Financial Report.
5.  9. Chiefs Report.
6. 10. Board Members Comments.
11. Adjournment.

 

DATED THIS 21st DAY OF AUGUST 2013
BY: CATHY DYER, OFFICE MANAGER
PLACE POSTED:  Website

The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are  available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to  the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the  conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing.
1. Please state your name and address for the record.
2. Speak only on the issue currently being discussed by the Board.
3. Please limit your comments to 5 minutes.
4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
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