Monthly Archives: July 2014

July Board Meeting Minutes

MINUTES OF THE WHETSTONE FIRE DISTRICT

BOARD MEETING, July 29th, 2014

Call to Order/Roll Call/Affirmation of Quorum

Chairman, Rick Evans, called the meeting to order at 6:10 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Present:

Rick Evans, Chairman
Ken Leffler, Clerk
Mary Foote, Board Member
Peter Bidon, Fire Chief

Absent: Jerry Hopper, Board Member and Wayne Lewis, Board Member

It was determined a quorum existed with three board members present.

Review, Amendment and Possible Approval of Public Session Minutes for June, 2014

Mary Foote made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Move to accept the public session minutes for June as presented.

Call to the Public

No members of the public wished to address the board.

Review, Discussion and Possible Approval of the Budget for FY 2014/2015

Chief Bidon presented the budget stating it is the exact same budget from when we posted it. It goes up over 1.6 million dollars; over $600,000 is grant monies we are shooting for, and that will maintain our tax rate at $2.95.

Ken Leffler made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to approve the budget for FY 2014/2015 as presented.

Review, Discussion and Possible Approval of the Impact Statement Regarding the Consolidation with PBW

Chief Bidon presented impact statements with appendices that included maps of the Whetstone and PBW Fire Districts, county assessments, and the resolution from PBW when they originally formed with their original map for approval from the board so it can be moved on to the next step and be sent to our attorney and the county board of supervisors. Petitions cannot be done until the county board of supervisors approves this.

Rick Evans asked if the board members can take home copies of the impact statements to review prior to accepting them. Chief Bidon stated the board can have until the following week if needed.

Ken Leffler made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to allow the fire board members until 4:30pm on Friday, August 1, to review the impact statements and call the fire station with a yes or no vote for approval.

Review, Discussion and Possible Approval of the Financial Reports for June, 2014

Chief Bidon stated we ended the fiscal year in the black and started the new fiscal year with $100,000 in the bank. Chief Bidon stated Cathy said we went into the line of credit a couple of times and we spent roughly $200 in interest for the whole year. Nothing else to report other than we’re doing good.

Rick Evans asked if we have a contract through the government that pays our costs when we care for a patient at the Border Patrol check point or on a scene who is visiting Untied States. Chief Bidon said that if we deem it necessary the person goes to the hospital Border Patrol gives us a TARS and then we get reimbursed from a fund through immigration that covers that. It doesn’t change if we go out there like if somebody refuses and we bandage them or something, no, that’s just a loss. That is kind of what the FDAT tax is supposed to offset a little bit. A lot of times Border Patrols actually doing a lot of their own transports now; if they’re not critical they will put them in their wagon and take them because obviously they don’t want to be spending the money.

Ken Leffler made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to approve the financial reports as presented.

Chief’s Report

Attached is the calls we had for July; it’s our slowest month – 44 calls. That’s like 20 plus calls lower than our normal average.

Tombstone had an extrication on Davis Road; a guy in a little four door pickup truck slammed into an oxygen carrying truck and he was trapped pretty bad. They were trying to get Tombstone, there was no answer so SO had them dispatch us. We ended up sending an engine and myself (Chief Bidon) and we got there Tombstone was on scene but they… I’m just going to leave it at that. So we ended up doing the extrication and ended up being a huge extrication cause we had to take the roof, we had to do a whole side removal and roll the dash to get the guy out, and the way I understand it I think he passed like two days later.

We completed the Fire I & II Academy; graduation is August 2nd at 1000 hours or 10 o’clock in the morning. You all are invited. I’m going to post it just in case if we get a quorum if three or more of you show then we’re still legal. I’m just going to post it 24 hours in advance and just basically state that they may show – no official District governing business will be taking place. We are graduation 15.

We did fill that one full time spot we had; we have fulltime firefighter/EMT Klinton Smuda. We had two internal candidates test and Klinton Smuda came out on top so he was offered the position. He seems to be doing well; he’s liking it. And we hired nine more volunteers. In fact Mr. Battles can introduce himself; he’s one of our new volunteers.

Ian Battles stated his name and rank as firefighter/EMT. Chief Bidon stated he is one of our Academy graduates as well. The Board welcomed the new hire.

Chief Bidon continued: and basically all we’re going to have for refreshements is water and we are ordering a cake. I do have Mescal Fire was in our program, they had members and Sunsites Pearce along with Huachuca City so I invited all of those fire chiefs to be here and we’ll make a nice little thing out of it.

I got a phone call two weeks ago, apparently ISO – it used to be every ten years, now they are evaluating every seven years. So, what they’re doing now is sending out a packet, and I go the packet and I’m going through it. Basically I’m going to complete all of this; I think they are giving us like 60 days to complete it and then they’re going to schedule a date with me to come down and spend two hours with us. Everything that I turn in to them they’re going to quiz us on it and ask okay let me see your training records, let me see your hose testing, let me see your pump testing. We have all of that so this go around we’re going to be a lot better than the last go around and we did improve the last go around so I’m hoping because we were fairly close the last time that we’re going to drop it another number, maybe two. The thing is we have better equipment, we have more engines now, we have a better water delivery system with the jet siphons, all of that. Our training records are great. We improved dramatically on our dispatching services; last time we did get a point when we were under Huachcua City. Fry just did their ISO about 9 months ago so I asked them instead of having the dispatch do it all again I’m just going to ask them, can I have a copy of yours? because it’s the same dispatch. They got 7.26 points for dispatch. They couldn’t get the max because they didn’t have that separate dispatchers for the incidents; you got to have three dispatchers: one that handle the call then two ancillary dispatchers to handle the fire assignment only where ours are intermingled. We have four dispatchers here but they do police and fire. Rick Evans asked if it is 7.26% out of 10%. Chief Bidon said yes, we should get that. We do have hydrant testing records now and hydrant maintenance records that we didn’t have before; even though they’re only considered stand pipes they’re going to look at those. We have automatic aid with Huachuca City which is going to help us. We do have the elevated master stream now which is going to help us and we have formal training in a formal training program which is going to help us a lot. There are some volunteer fire departments out there that don’t have hydrants that use a shuttle service drafting and we do train a lot on the drafting and everything so we’re going to be good with that. We do have a formal driver operator program now, company officer program, strategy and tactics that is all going to help us. And we do our own fire I & II training; those are big things that they are going to be looking at. And I’m still working on it so I don’t see them coming down here until October, possibly even November because the guys right now I’ve just got them going through the computer. Said I don’t want anything pencil whipped, take your paper log and make sure your computer log matches it. We’re not going to add anything; if you didn’t do it you didn’t do it if you did it you did it. They’re inventorying all the trucks and whatever equipment that we need that’s on that we’ll go out and purchase it if we have it and obviously I might have to borrow some equipment from another agency. I’m pretty much putting deadlines on when I want stuff because I want it all done because starting on August 19 the next thing is our trial starts. But I’ve gotten trial start dates before so. It’s basically going to be two to three days a week for three weeks but we’ll see if it gets postponed again or not.

The paving is complete; you guys saw that. So they paved the back of the station; they actually paved this road for us all the way down to our training grounds. They repaved the front for us and they actually came in and painted it again. And they feel bad they want to come back and paint our yellow stripe in the front for us. That was zero dollars to the district. Rick Evans asked if they stenciled in the handicap sign. Chief Bidon said yes; a buddy of mine that works for the county is going to bring me an actual… they’re going to have a guy when they’re down in the area pond a poll in the ground and put the sign up also right in front of that parking spot.

We just got word today, so I haven’t reviewed it to see why, we got passed over this year for our grant for the truck. So, we’ll try it again next year.

The other thing is… it will be on the next meeting for formal permission or approval or denial but I want to give you guys a little heads up. Chief Allmon and I have been talking, you know we’re doing automatic aid, we’re working a lot together, one of the things we are both interested in doing and we’re working on it and I’ll have a formal presentation for you but we’d like to consolidate our training into one. Have one training officer to represent both agencies. It will be a like training, the MCS’s will be the same so some of our policies will be like policies but it will be not Whetstone saying hey Huachuca City you’re going to do it this way not Huachuca City saying hey you’re going to do it this way. We’re going to sit down we’re going to work on things. What works best for both. Since we’re running in each other’s areas on the fires we both think safety wise it’s going to be a better (not audible) for us to prevent injury or death if we’re doing the same thing, same language, same way all the time. Ken Leffler asked if there is going to be any flak from the Huachuca City council. Chief Bidon stated Chief Allmon and I are talking and that’s why we’re bringing it to both governing boards and I feel if I give you a formal presentation and you pass it or not next month then we can take that to Huachuca City and say listen, we’re willing to do this, are you willing to do it? But we got to say it’s for the betterment of the organizations and the communities and not an ego thing. If you guys don’t think it’s better for the organization we don’t vote it in. I get calls and Chief Allmon been getting calls and people want to know what we’re doing and how we’re doing it and why we’re doing it and why does it work. It’s just kind of a verbal thing between us right now; he calls me we go, I call them they come.

The only other thing I have in my chief’s report that I want you guys to take home and look at and read it and then we’ll talk more about it next meeting is the new state laws that govern fire districts. The big thing they’re talking about now is existing board members and new board members have to go to a training. The family member thing is over, so no two family members came be on the same governing board. The other thing that’s coming down with boards, if a firefighter works here their family member can’t run for the board.

Mary Foote made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Move to accept the Chief’s Report as presented.

Board Member Comments

Ken Leffler asked where the trial is located. Chief Bidon responded Bisbee.

Adjournment

Mary Foote made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Adjourn the meeting.

Rick Evans, Chairman
Diana Jones, Billing Administrator

AGENDA July 2014

NOTICE OF PUBLIC SESSION
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE:                                                  Tuesday, July 29th, 2014
TIME:                                                   6:00 P.M.
PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616

AGENDA:

1. Call Meeting to Order
2. Roll Call and Affirmation of Quorum
3. Review, Amendment and Possible Approval of Public Session Minutes for June 2014
1.  4. Call to the Public
2.  5. Adopt Budget for 2014/2015
3.  6. Approve Impact Statement regarding consolidtion with PBW
4.  7. Review, Discussion and Possible Approval of the Financial Reports for June 2014
5.  8. Chief’s Report
6.  9. Board Members Comments
7.  10. Adjournment

DATED THIS 28th DAY OF JULY 2014
PLACE POSTED:  Website

The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are  available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to  the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the  conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing.
1. Please state your name and address for the record.
2. Speak only on the issue currently being discussed by the Board.
3. Please limit your comments to 5 minutes.
4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
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