Monthly Archives: September 2014

September Board Meeting Minutes


BOARD MEETING, September 23rd, 2014

Call to Order/Roll Call/Affirmation of Quorum

Chairman, Rick Evans, called the meeting to order at 6:00 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.


Rick Evans, Chairman
Jerry Hopper, Board Member
Wayne Lewis, Board Member
Peter Bidon, Fire Chief

Absent: Ken Leffler, Clerk and Mary Foote, Board Member

It was determined a quorum existed with three board members present.

Review, Amendment and Possible Approval of Public Session Minutes for July, 2014

Jerry Hopper made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to accept the public session minutes for July as presented.

Call to the Public

No members of the public wished to address the board.

Review, Discussion and Possible Approval of the Impact Statement Regarding the Consolidation with PBW Fire District

Chief Bidon stated the impact statement needs to be approved and signed by the board in order to send it off to the county board of supervisors so we can proceed with the consolidation process. The biggest impact noted in the statement is PBW has to come up to our tax rate. No promises can be made about the tax rate being lowered at this time.

Jerry Hopper made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to approve the Impact Statement as presented.

Review, Discussion and Possible Approval of the MOU with Huachuca City Fire Department Combined Training

Chief Bidon and Chief Allmon feel it would be better since we have automatic aid that we combine our trainings. HCFD will join our trainings on the first and third Saturday of each month and be part of all our programs including the Fire I & II and EMT courses. We will have one record keeping system that will benefit both agencies when it comes to ISO documentation and keeps us in compliance with the automatic aid training requirements. We are two different agencies trying to be a like organization; familiar with each other’s terminology, trucks and equipment. Smooth and seamless. We are mending our policies to be like one also as far as training requirements. The biggest thing the combined training is going to do is keep firefighters from getting injured and possibly killed.

Wayne Lewis made the following motion, seconded by Jerry Hopper and approved all in favor none opposed:

Move to approve the Huachuca City Fire Department combined training.

Review, Discussion and Possible Approval of the Financial Reports

We have not entered the line of credit, yet. In October we will start getting taxes in and November. We are in the black by about $22,000, lower than when we first started, per chief Bidon.

Wayne Lewis made the following motion, seconded by Jerry Hopper and approved all in favor none opposed:

Move to approve the financial reports as presented.

Chief’s Report

In July (August) we ran a total of 82 calls; two of those were structure fires where we were giving aid; we haven’t had any structure fires in the District. Good job. Other than that you can see a lot of that number is the burn permits. We are getting ready to roll out the engine company inspections again this year to finish it up for the ISO stuff.

Firefighter I & II is finished. They tested; a lot of them passed, some have to go back and do the hazmat because there’s it’s changed now because it’s IFSTA. So they got to do a hazmat test, so I think five of them have to go back and take the hazmat test and only the hazmat test. Our EMT class has started; Jeromy got that together; he’s running that right now. I think we’re in to week three? Week three on the EMT class and it’s a full class. We have… this go around it’s the majority of it is paying people. People coming in and paying to go to the class versus our firefighters, and again, with the combined training stuff we’re not going to charge Huachuca City for that stuff.

Obviously we talked about the trial; everybody read it in the paper. Okay, that’s over.

New retirement rules regarding ASRS. Cathy went to a retirement meeting up in Tucson about three weeks ago but from here on out because of all this stuff where they were talking about you have to buy retirements for part-time employees remember? it was 32 hours then they dropped it to 30 hours; well they now it to 20 hours because a lot of people were working their part-time employees about 28 hours so they didn’t have to pay the benefits. So, now what the state has done and it’s going national is they dropped it down to 20 hours. So, all our part-time employees that we have, the part-timers that we have, we have to pay retirement on that. And the sad thing is we’re not allowing the volunteers… because they’re paid-on-call we have to pay them, we can’t just have volunteers; we are not letting them work more than 19 hours in a week. Because we can’t afford to go in that retirement system… to pay them all for that retirement system. So that’s where we’re at on that.

Rick, you should be getting an email anytime now from ISO. I had a meeting with ISO; they changed the way they do it now and the guy actually came down and met with me and I thought I was going to have six to eight weeks, months, like they normally give you when they tell you they’re coming. He showed up in about 3 weeks? But we had everything. And I also got the new requirements for tender shuttle operation and so he’s going to allow me to do the evaluation and send him the results. And looking at it we can meet that now but we’re putting a drill together so we practice, practice, and practice it. Because I told him… because he told me he was going to have to come down and do it and then after we got done talking he said no, I trust you, I’m just going to let you do it. I said, well, I’ll film it for you if you want. He said, no, don’t even film it. So, we’re going to film it to prove we did it even if he doesn’t want the film we’ll have the film here to prove that we did it and so, he’s got all of that. He was happy with our training stuff, happy with all of that so and our dispatch is going to be a big help for us because last year or the last evaluation we didn’t even get a point we got like .24 or .22. Fry just did theirs and Fry got 7.25 out of the ten points; we use the same system so I don’t see us getting anything less than 7.25 for that. And if that, I’m hoping beyond hope that we will get a lower number, lower as in you know, the lower number is better. So and I’m waiting, I haven’t gotten the email, I’ve been checking the email every day, I’ve emailed him a couple other things that he asked for, but he seemed happy with everything that we had and where we’re going and what we’ve done. You know, we’ve had the pump test records we had the ladder test records; we had the hose testing records which they didn’t have. I mean Chuck was doing everything good to get them but now we have six years of it so I think it’s going to help us.

Jerry Hopper asked about the structure fire, aid given. Chief Bidon said we go to Huachuca City or Tombstone or something like that. Aid given means we’re going to help another agency.

Jerry Hopper asked about good intent calls. Chief Bidon said that just when someone’s smoke alarm’s going off and they call the fire department it doesn’t get documented as a structure fire and there’s a thing on the NFIRS it’s called the good intent call which we don’t want to… we don’t as an organization want to get on people for calling us because their smoke alarms going off because the battery’s dead because we want them to call us and we tell them all the time if we’re not needed we’re going to leave, we’re not going to yell at you, we’re going to change your battery for you if you have a battery.

Jerry Hopper asked if someone calls us to check on somebody do we do that? Chief Bidon said that if someone calls us for a welfare check we do that but that normally goes under the EMS log. Like when we get the bad weather and we go because of the automatic aid with Huachuca City if they get a fire alarm in one of their commercial buildings or their school we go. So that would be you know it’s weather related so you know we’re not going to say it’s malicious. We’re trying to break it down a little more so you can see a little of what we’re doing there with that. I kind of like that. And that breaks it down for NFIRS too because that’s how NFIRS wants it.

I don’t see us meeting NFPA 1710, we’re not big enough for that and we don’t have the tax rate for that because that requires 16 personnel to respond to a structure fire within eight minutes. And that’s two engines, a ladder, a chief officer and a utility truck.

Wayne Lewis made the following motion, seconded by Jerry Hopper and approved all in favor none opposed:

Move to accept the Chief’s Report as presented.

Board Member Comments

Jerry Hopper stated this will probably be his last year on the board because of his health. Chief Bidon stated he knows someone who has expressed interest who is a nurse at the hospital and lives over here on Quartero (?). Rick Evans also has a neighbor who would be good on the board. Jerry Hopper said he thinks Mary Foote said this is her last year too.


Wayne Lewis made the following motion, seconded by Jerry Hopper and approved all in favor none opposed:

Adjourn the meeting.

Rick Evans, Chairman
Diana Jones, Billing Administrator

AGENDA September 2014

Pursuant to A.R.S. 38-431.02

DATE:                                                  Thursday, September 23, 2014
TIME:                                                   6:00 P.M.

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616


1. Call Meeting to Order
2. Roll Call and Affirmation of Quorum
3. Review, Amendment and Possible Approval of Public Session Minutes for July 2014
4. Call to the Public
1.  5. Review, Discussion and Possible Approval of the Impact Statement Regarding the Consolidation With PBW Fire District.
2.  6. Review, Discussion and Possible Approval of the MOU With Huachuca City Fire Department Combined Training.
3.  7. Review, Discussion and Possible Approval of the Financial Reports
4.  8. Chief’s Report
5.  9. Board Members Comments
10. Adjournment


The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are  available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to  the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the  conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing.
1. Please state your name and address for the record.
2. Speak only on the issue currently being discussed by the Board.
3. Please limit your comments to 5 minutes.
4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
Whetstone Arizona
clear sky
humidity: 19%
wind: 17mph WNW
H 46 • L 18
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