Monthly Archives: March 2015

March Board Meeting Minutes

MINUTES OF THE WHETSTONE FIRE DISTRICT

BOARD MEETING, March 24, 2015

Pledge of Allegiance/Call to Order/Roll Call/Affirmation of Quorum

Acting Chairman, Ken Leffler, called the meeting to order at 6:00 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Present: Ken Leffler, Clerk
Mary Foote, Board Member
Wayne Lewis, Board Member
Michelle Bell, Potential Board Member
Jeromy Manning, Captain

Absent: Rick Evans, Chairman

It was determined a quorum existed with three board members present.

Call to the Public:

No members of the public wished to address the board.

Old Business:

    1. Review, Discussion and Possible Action on the Consolidation of Districts to include; Acquired Equipment Inventory and Buildings

Captain Manning stated he does not have an inventory for PBW but most of the apparatus is unusable. Moved to next month’s meeting due to lack of information.

    2. Review, Discussion and Possible Action on the Fire District Facebook Account

Mary Foote stated the Whetstone Fire District Facebook page is fantastic. Michelle Bell said she is also on the Whetstone Fire District Facebook site. Wayne Lewis stated the remaining three board members would not go on the Whetstone Fire District’s Facebook.

    3. Review, Discussion and Follow up on the Research Findings of the RED BOOK

Moved to next month’s meeting due to lack of information.

    4. Review, Discussion and Follow up on the Research of the Open Meeting Law Class Requirements

Moved to next month’s meeting due to lack of information.

    5. Review, Discussion and Follow up on the Fire Chiefs Performance Evaluation

Moved to next month’s meeting due to lack of information.

    6. Review, Discussion and Follow up on the Requested Positioning of a Suggestion Box in the Station

Captain Manning stated the box was installed by the administrative office.

New Business:

    1. Review, Amendment and Possible Approval of Public Session Minutes for February

Ken Leffler wants the second item under New Business to state Rick Evans is being reappointed Chairman to the Board not reappointed to the board.

Ken Leffler stated he has issues with the way the minutes are written and has approached Chief about it several times. Wayne Lewis wants the minutes corrected and resubmitted at next month’s board meeting.

Wayne Lewis made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to disapprove the Public Session Minutes as presented.

    2. Action and Discussion and Possible Action of Appointing Resident Michelle Bell to the WFD Board

No discussion ensued.

Mary Foote made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to appoint Michelle Bell to the Whetstone Fire District Fire Board.

    3. Review, Discussion and Possible Approval of the District Department Vehicle Usage Policy

Wayne Lewis stated the policy written by Rick Evans needs to be more specific about if and when and under what circumstances civilians are permitted to ride in district vehicles, and if and when certain employees are allowed to take specific district vehicles home.

Michelle Bell asked if our insurance policy covers civilians riding in district vehicles. Wayne Lewis answered, yes; it is not an insurance issue.

Ken Leffler stated although he wants the fire chief to have a take home vehicle so he can respond at all times to all incidents and the captains can take the captain’s truck home so they can respond at all hours, he does not want district vehicles picking up children from school.

Mary Foote made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to table further discussion and possible approval of the district department vehicle usage policy.

    4. Review, Discussion and Possible Action of the Whetstone Fire Board Signing the PBW Fire District Warrants

No one had information on the subject to have a discussion.

Wayne Lewis made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Move to table the review, discussion and possible action of the Whetstone Fire Board signing the PBW Fire District warrants until next meeting.

    5. Review, Discussion and Action of the Newly Appointed Board Members Completing Their Oath’s of Office

No one available to swear in newly appointed member.

Wayne Lewis made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to table the review, discussion and action of the newly appointed board members completing their oath’s of office until next meeting.

    6. Review, Discussion and Possible Approval of the Financial Reports

Wayne Lewis made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to approve the financial reports as presented.

Chief’s Report:

Stated by Jeromy Manning: Jon Allmon will not be able to work for awhile due to illness; Chief Bidon will be covering for him in Huachuca City and Jeromy Manning will be backing up both positions. Chief Bidon has been officially hired as a volunteer assistant chief for Huachuca City so he has authority to make changes and to maintain our combined training.

The governor’s highway safety grant is the extrication equipment that we’re getting.

A resident donated buildings for us to burn on his property. All the paperwork has been submitted; we just need to set dates for personnel training.

Brush 321 went to a controlled burn with Whetstone Fire District personnel on Ft. Huachuca for training.

Calls: there were 82 calls for the month of February, one structure fire we assisted with on Hunt Ranch Rd in Huachuca City and a few mutual aid calls in Tombstone. We now have an agreement with Healthcare Innovations to be the primary mutual aid unit for response. We still go to Huachuca City for major medical calls to start ALS intervention until Fry Fire gets on scene. We responded to a couple motor vehicle accidents including a fatality rollover mutual aid in Huachuca City. There were 23 burn checks.

Wayne Lewis made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to accept the Chief’s Report as presented.

Board Member Comments:

Wayne Lewis came to pick up his packet and it was locked in the office. Ken Leffler stated there is no reason for them to be locked up. They want them left out so board members can pick them up at any time.

Wayne Lewis would like to do something for Jerry Hopper along with presenting a card, plaque or something before the next meeting. Ken Leffler stated Chief Bidon said he would get something done but sometimes he is working on a lot of things so the board members should decide and just do it. Ken Leffler said he will go to Wicked Limitz for a plaque to be presented. Jeromy Manning offered to get the dates of service.

Adjournment

Wayne Lewis made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Adjourn the meeting.

Ken Leffler, Clerk
Diana Jones, Billing Administrator

AGENDA March 2015

NOTICE OF PUBLIC SESSION
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE:                                                  Tuesday, March 24th, 2015
TIME:                                                   6:00 P.M.
PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616

AGENDA: ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION

Pledge of Allegiance

Call Meeting to Order

Roll Call and Affirmation of Quorum

Call To The Public:

  • This is the time for the Public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda.

Old Business:

  1. Review, Discussion and Possible Action on the Consolidation of Districts to include; Acquired Equipment Inventory and buildings.
  2. Review, Discussion and Possible Action on the Fire District Facebook Account.
  3. Review, Discussion and Follow up on the Research Findings of the RED BOOK.
  4. Review, Discussion and Follow up on the Research of the Open Meeting Law Class Requirements.
  5. Review, Discussion and Follow up on the Fire Chiefs Performance Evaluation.
  6. Review, Discussion and Follow up on the Requested Positioning of a Suggestion Box in the Station.

New Business:

  1. Review, Amendment and Possible Approval of Public Session Minutes for February.
  2. Action and Discussion and Possible Action of Appointing Resident Michelle Bell to the WFD Board.
  3. Review, Discussion and Possible Approval of the District Department Vehicle Usage Policy
  4. Review, Discussion and Possible Action of the Whetstone Fire Board Signing the PBW Fire District Warrants.
  5. Review, Discussion and Action of the Newly Appointed Board members Completing Their Oath’s of Office.
  6. Review, Discussion and Possible Approval of the Financial Reports

Chief’s Report

Board Member Comments

Adjournment

DATED THIS 23rd DAY OF MARCH 2015
PLACE POSTED:  Website

The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are  available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to  the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the  conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing.
1. Please state your name and address for the record.
2. Speak only on the issue currently being discussed by the Board.
3. Please limit your comments to 5 minutes.
4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
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