Monthly Archives: April 2015

April Board Meeting Minutes

MINUTES OF THE WHETSTONE FIRE DISTRICT

BOARD MEETING, April 28, 2015

Call to Order/Roll Call/Affirmation of Quorum/Pledge of Allegiance:

Chairman, Rick Evans, called the meeting to order at 6:00 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Present:
Rick Evans, Chairman
Ken Leffler, Clerk
Mary Foote, Board Member
Wayne Lewis, Board Member
Peter Bidon, Fire Chief

Absent:
Michelle Bell, Board Member

It was determined a quorum existed with four board members present.

Call to the Public:

No members of the public wished to address the board.

New Business:

4. Review, Discussion and Possible Action of Newly Appointed and Formerly Appointed Board Members Completing New Oath’s of Office

All board members present took their Oath of Office and had them notarized by Margaret.

Old Business:

1. Action and Discussion of the Reappointment of Richard Evans as the Fire Board Chairman

Ken Leffler made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to reappoint Richard Evans as the Chairman of the Whetstone Fire District Fire Board.

2. Review, Discussion and Possible Action of Acquired Assets from Former PBW Fire Stations

  • Item List, Auction and Destruction List

The board members were presented with a list of items from stations 322 (2114 N Washington Rd) and 323 (2235 N Sanders Rd) broken down to assets, auction or scrap. Ken Leffler asked if they should be aware of anything in particular. Chief Bidon stated there is a 1992 Beck engine Daniel Speer is working on for salvage. Also, there are four portable water pumps being looked at for repair or sale.

Rick Evans wants documentation on everything that is discarded. Chief Bidon stated there will be a binder for each category with descriptions and a picture of each item. Rick Evans stated he wants to go through a lot of the inventory especially the pumps, air compressors and portables. He also believes some items should be attached to the property like well pumps.

The donation of gear to other fire departments will be decided by the Fire Board according to Chief Bidon.

Rick Evans stated since someone donated the Washington property he wants to know if the documentation and deeds have been found so no one can make a claim on the property in the future. Chief Bidon stated he and Cathy are going through the boxes of records trying to put them into some order and he will get the paperwork for Mr. Evans. Wayne Lewis stated he will get all the property’s information from Pioneer Title.

3. Review, Discussion and Follow up on the Research Findings of the RED BOOK

  • Fire Chief Bidon’s Progress on Following-up with Additional Chief’s and the Cochise County Attorney’s Office on the Requirements for the Red Book (AFDA Handbook)

Chief Bidon downloaded a copy of the red book from the AFDA’s website. He stated he will print one copy of the 327 page book to keep in the fire station and load the document on each Board Member’s zip drive.

4. Review, Discussion and Follow up on the Research of the Open Meeting Law Class Requirements

  • Fire Chief Bidon’s Progress and Follow-up on Holding an In-House Open Meeting Law Class for all Board Members

Chief Bidon stated he spoke with the Fire District Association and they plan on hosting the class during the conference in June in Tucson. Chief Bidon offered to host any satellite classes for Board Members in Cochise County unable to make one of the two conferences this year. Cathy will contact the board members with information regarding the dates and accommodations for attending the AFDA conference.

5. Review, Discussion and Follow up on the Fire Chief’s Performance Evaluation

  • Fire Chief Bidon’s Progress and Follow-up on the Performance Evaluations to be Emailed to the Board Members

Rick Evans stated the fire board needs a performance evaluation that evaluates measurable and achievable objectives and accomplishments of the fire chief. Wayne Lewis said he would like at least three evaluations obtained by Chief Bidon for the board to choose from or make their own. Chief Bidon stated he will get them before next month’s meeting. Rick Evans said he also has a couple to bring in next month.

6. Review, Discussion and Possible Action of the Whetstone Fire Board Signing the Former PBW Fire District Warrants

  • Fire Board Needs to Mention for the Record That They Will be Signing the Former PBW Warrants

Chief Bidon stated he needs a motion and a vote from the board stating the Whetstone Fire District warrant signers will also be signing warrants for PBW until the Arizona Internal Revenue Service recognizes the consolidation.

Ken Leffler made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to authorize the Whetstone Fire Board to be signers for the PBW Fire District’s existing warrants.

New Business:

1. Review, Amendment and Possible Approval of Public Session Minutes for February and March 2015

Ken Leffler made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to approve the Public Session Minutes as presented.

2. Review, Discussion and Possible Approval for Purchase of a New/ Used Apparatus not to Exceed $50,000.00

Chief Bidon stated he found a 1994 Pierce 50’ Telesquirt truck pump/Quint – refurbished in 2011 – to replace the open cab engine for $49,900. He wants to fly out and look it over along with the vehicle’s records.

Rick Evans stated he would like to ask Dave Eaves at Commercial Risk Services to define how many additional years refurbishment gives the apparatus.

Ken Leffler asked how much earnest money is needed to hold the truck. Chief Bidon stated he will get the information and call each board member with the amount tomorrow.

Wayne Lewis asked how much for striping and radio fitting the truck. Chief Bidon stated we will do the radios in house and just get decals from the prison and not stripe the engine or change its color.

Ken Leffler made the following motion, seconded by Wayne Lewis and approved all in favor none opposed:

Move to proceed with the possibility of the purchase of a vehicle described to us – or like vehicle – with the stipulation that all refurbishment and everything is up to date and will satisfy us for a few years.

3. Review, Discussion and Possible Approval of the District Vehicle Usage Policy

Rick Evans stated he has been working on the policy and is not ready to hand out a draft copy yet. Chief Bidon stated he will provide a copy of our task book to help.

Ken Leffler made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to table Approval of the District Vehicle Usage Policy until next month.

5. Review, Discussion and Possible Approval of the Financial Reports

Chief Bidon stated Cathy was not able to reconcile the finances due to a computer issue; however, she states we are in the black with no major expenditures.

Mary Foote made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Move to approve the financial reports as presented.

Chief’s Report:

Chief Bidon stated we do have one new construction going in at Camino De Mesa and Highway 90, it’s that commercial property sold. Their entrance is going to be off of Camino De Mesa west and it’s Mr. Rooter. He’s building a, I think it’s a 24 or 26,000 square foot building there. It’s going to be like his warehouse. So I think there’s going to be an average of 9 to 12 employees there. It doesn’t look like it’s going to be a commercial store i.e. you can go and buy plumbing stuff there; it’s going to be like their warehouse and their main hub for business. I got the thing there; we had no concerns with it so we told the county we’re good with it. Just as it’s building we need to go and do the inspections and all of that stuff. I went through the code, square footage wise it’s not big enough to require a sprinkler system and we do have a stand pipe right across the street we’ll be good with that.

Again, we’re just continuing with our training, firefighter training and EMS training. Spencer Packer graduated from paramedic school last Monday so I went up to Tucson for that. I’m glad I did ‘cause they mentioned me in the class. I don’t know why {inaudible} I didn’t even go one day but it would have not looked good if I wasn’t there when they… He’s testing next month he tests so hopefully we’ll have a new medic in May and we have a few people testing for EMT.

We’re getting ready tomorrow night we hired the eight new volunteers so they’ll be starting their mini academy tomorrow just to learn how we do things here, our SCBA’s and all that stuff, our trucks, how we pull hose, our MCS’s and stuff until we start the Fire I and II class. So that starts tomorrow, again, with our memorandum of understanding for training Huachuca City’s new guys are also going to sit in that class at no cost to Huachuca City obviously ‘cause we’re splitting the resources and Chief Allmon… I don’t know if he’s going to do any of the training, he’d like to but with some personal stuff coming up he might not be able to do this one.

Significant events: we all know Jerry Hoppers retirement. I should have put on there Michelle’s appointment, that was a significant event. And then Mr. Lewis and I did the station inspection the night of Jerry Hopper’s retirement. So, a couple things were brought up that we’re working on fixing. The guys did a great job getting the station in order they did a really good jab and correct me if I’m wrong there wasn’t any real problems with it we had the bugs in the lights and the AC vents and some little stuff.

The last thing I’d like to address is the On Your Mind in the newspaper. You know I think someone purposefully did that to hurt Chief Allmon, it wasn’t against us; it was someone trying to make a statement. They got their feelings hurt or something and they’re trying to make a statement to try and say that Chief Allmon is using uncertified personnel to come down to Whetstone. That’s a blatant lie and that’s the problem with the paper when people can make stuff up and…’ cause I’ve already dealt with citizens on it; we had a brush fire call and they thought we were Huachuca City and why is my fire department not here when they’re right there and this is Huachuca City and Captain Foster had to say, “well this is Whetstone Fire’s brush truck”. “Who’s that guy in the pickup?” “Well, that’s our fire chief.” “Oh, well okay.” Well, you know I just think somebody had a personal grudge or got their feelings hurt and did it and it’s lies. We have it set up during the day from six in the morning until six at night a Huachuca City rescue will come down here and assist us on our calls ‘cause we have two people during the day so having three and four people on scene it’s a lot easier to move people and get things done quicker. Now sometimes he may have an EMT on the truck with one of his firefighters that’s not certified yet but they’re still sending a certified person down. So, I don’t know where that came from I just wanted to clarify with you guys that that’s not happening, so I don’t know where it came from. I will tell you guys I didn’t respond to it, I don’t think I warrants a response and I think if I was to respond with a professional response then there’s just a banter going back and forth and I don’t want to be involved in it. My philosophy is this: if they truly have a concern with it they would either come talk to Chief Allmon or they’d come talk to me. And people got to be careful because they think that they’re anonymous when they do that stuff but when they make lies and start slandering people an attorney can go get that name and Chief Allmon’s seriously considering having an attorney look at it because you know, it’s getting out of control and it just seems like when any someone gets their feelings hurt this stuff comes out. You know, he’s good for a week or two and then makes a decision and people get mad and you know how it is. You know, you’re never going to please everybody. He’s already got the name one time on one of them so he’s going to get this one.

Wayne Lewis made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to accept the Chief’s Report as presented.

Board Member Comments:

Wayne Lewis stated after inspecting the station he would like to get bids for upgrading the crew’s bathroom with two shower stalls and a new hot water heater.

Ken Leffler said he also has an issue with the restrooms used by the public. They need remodeling and updating sometime in the future – the walls need to be painted and the soap dispensers need to be wall mounted. However, the urinal in the men’s bathroom needs to be pulled and replaced with another waterless urinal and properly taken care of replacing the cartridges regularly.

Rick Evans asked for a copy of the form used during the inspection. Chief Bidon stated they did not use a form but he will type up the notes taken and give them to Mr. Evans.

Wayne Lewis would like to have an inspection form for future inspections. Chief Bidon said he is working on one.

Rick Evans stated we have out grown the facility; it is time for remodeling and expansion.

Mary Foote asked about the bunk rooms. Chief Bidon stated they are too small but there is no room for expansion. Mary Foote also asked about plumbing. Chief Bidon said we have had plumbing issues repaired over the years and eventually we will have to move into a bigger building.

Rick Evans said we should consider planning for a separate training area that doesn’t bring everything to a halt at the fire station.

Chief Bidon said he has been looking for grants for a new building.

Wayne Lewis asked how big the water department property is and when do we get it back. Chief Bidon said he will have to look into it but he doesn’t think we get it back until 2023.

Chief Bidon also stated he will look into getting quotes for a dual shower, a replacement urinal and new 80-gallon hot water heater with a water softener. He does not want to waste money on a new dishwasher (required by OSHA) until we get a water softener. All quotes will be provided at the next board meeting.

Melissa Bidon suggested purchasing a vacant lot for an admin building and conference room and possibly purchasing solar for the fire station.

Rick Evans said it’s time to start thinking about intermediate and long term plans for replacement and expansion.

Ken Leffler stated we should purchase a floor machine so personnel can maintain the floor. Chief Bidon stated every day the floor is swept and mopped and once a year the floor is professionally refinished. Chief Bidon stated he will look for, research and purchase a floor buffer.

Rick Evans said the law states fire board members can have blood relatives but no spouses employed by the fire district. Also the fire board members should record and keep track of their training by completing a training form.

Adjournment

Wayne Lewis made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Adjourn the meeting.

Richard Evans, Chairman
Diana Jones, Billing Administrator

AGENDA April 2015

NOTICE OF PUBLIC SESSION
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE:                                                  Tuesday, April 28th, 2015
TIME:                                                   6:00 P.M.
PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616

AGENDA: ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION

Pledge of Allegiance

Call Meeting to Order

Roll Call and Affirmation of Quorum

Call To The Public:

  • This is the time for the Public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda.

Old Business:

  1. Action and Discussion of the Reappointment of Richard Evans as the Fire Board Chairman
  2. Review, Discussion and Possible Action of Acquired Assets from Former PBW Fire Stations
  3. Item List, Auction and Destruction List

  4. Review, Discussion and Follow up on the Research Findings of the RED BOOK.
  5. Fire Chief Bidon’s Progress on Following-up with Additional Chief’s and the Cochise County Attorney’s Office on the Requirements for the Red Book (AFDA Handbook)

  6. Review, Discussion and Follow up on the Research of the Open Meeting Law Class Requirements
  7. Fire Chief Bidon’s Progress and Follow-up on Holding an In-House Open Meeting Law Class for all Board Members

  8. Review, Discussion and Follow up on the Fire Chiefs Performance Evaluation.
  9. Fire Chief Bidon’s Progress and Follow-up on the Performance Evaluations to be Emailed to the Board Members

  10. Review, Discussion and Possible Action of the Whetstone Fire Board Signing the Former PBW Fire District Warrants.
  11. Fire Board Needs to Mention for the Record That They Will be Signing the Former PBW Warrants

New Business:

  1. Review, Amendment and Possible Approval of Public Session Minutes for February and March 2015
  2. Review, Discussion and Possible Approval for Purchase of a New/ Used Apparatus not to Exceed $50,000.00
  3. Review, Discussion and Possible Approval of the District Vehicle Usage Policy
  4. Review, Discussion and Possible Action of Newly Appointed and Formerly Appointed Board Members Completing New Oath’s of Office
  5. Review, Discussion and Possible Approval of the Financial Reports

Chief’s Report

Board Member Comments

Adjournment

DATED THIS 27th DAY OF APRIL 2015
PLACE POSTED:  Website

The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are  available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to  the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the  conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing.
    1. Please state your name and address for the record.
    2. Speak only on the issue currently being discussed by the Board.
    3. Please limit your comments to 5 minutes.
    4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board.
    5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
    Thank you for your cooperation.
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