Monthly Archives: July 2015

July Board Meeting Minutes

MINUTES OF THE WHETSTONE FIRE DISTRICT

BOARD MEETING, July 22nd, 2015

Call to Order/Roll Call/Affirmation of Quorum/Pledge of Allegiance:

Chairman, Rick Evans, called the meeting to order at 6:05 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Present:

Rick Evans, Chairman
Ken Leffler, Clerk
Mary Foote, Board Member
Michelle Bell, Board Member
Peter Bidon, Fire Chief
Cathy Dyer, Office Manager

Absent: Wayne Lewis, Board Member

It was determined a quorum existed with four board members present.

Call to the Public:

No members of the public wished to address the board.

New Business:

1. Review, Amendment and Possible Approval of Public Session Minutes for June 2015

Mary Foote made the following motion, seconded by Michelle Bell and approved all in favor none opposed:

Move to approve the Public Session Minutes as presented.

2. Review, Discussion and Possible Approval of the Financial Reports

Cathy Dyer stated we are in the black but she apologized for not having the Cochise County Reconciliation report. The county canceled the online program that provided access to the reports and have not mailed the information to us as of today. We transferred $69,577.92 from PBW’s operations account into our operations account and $2,125.82 from PBW’s reserve account into our reserve account. Whetstone Fire rolled over $115,024.12 from operating into our capital account.
Ken Leffler wanted it on record that we did not receive the required financial reports from the county in time for tonight’s meeting. Michelle Bell suggested Cathy Dyer keep a copy of the post mark on the envelope for proof of delayed receipt.

Ken Leffler made the following motion, seconded by Mary Foote and approved all in favor none opposed:

Move to accept the financial reports as presented.

Chief’s Report:
Information regarding the following topics was presented by the fire chief:

We are up to 571 calls for the year.
New construction – Mr. Rooter on West Camino De Mesa.
Standard training for the month.
Attended the AFDA conference.
We did the pump testing on the two engines.
June was the budget close out.
Working on a new board member policy book.

Ken Leffler made the following motion, seconded by Michelle Bell and approved all in favor none opposed:

Move to accept the Chief’s Report as presented.

Board Member Comments:

Ken Leffler stated the chief’s evaluation and vehicle usage policy have been tabled to many times and need to be taken care of for next month. Rick Evans said the vehicle usage policy is in the operations manual he has taken on.

Adjournment

Michelle Bell made the following motion, seconded by Ken Leffler and approved all in favor none opposed:

Adjourn the meeting.

Rick Evans, Chairman
Diana Jones, Billing Administrator

AGENDA July 2015

NOTICE OF PUBLIC SESSION
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE: Wednesday, July 22nd, 2015
TIME: 6:00 P.M.
PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616

AGENDA: ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION

Call Meeting to Order/Roll Call and Affirmation of Quorum/Pledge of Allegiance

Call To The Public:

  • This is the time for the Public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda.

Old Business:

    New Business:

    1. Review, Amendment and Possible Approval of Public Session Minutes for June 2015
    2. Review, Discussion and Possible Approval of the Financial Reports

    Chief’s Report

    Board Member Comments

    Adjournment

    DATED THIS 21st DAY OF JULY 2015
    PLACE POSTED: Website

    The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing.
      1. Please state your name and address for the record.
      2. Speak only on the issue currently being discussed by the Board.
      3. Please limit your comments to 5 minutes.
      4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board.
      5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
      Thank you for your cooperation.
    Whetstone Arizona
    46°
    clear sky
    humidity: 19%
    wind: 17mph WNW
    H 46 • L 18
    42°
    Mon
    46°
    Tue
    53°
    Wed
    47°
    Thu
    52°
    Fri
    Weather from OpenWeatherMap