Monthly Archives: March 2016

March Board Meeting Minutes

MINUTES OF THE WHETSTONE FIRE DISTRICT
BOARD MEETING, March 22nd, 2016

Call to Order/Roll Call/Affirmation of Quorum/Pledge of Allegiance:

Chairman, Rick Evans, called the meeting to order at 6:07 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Members Present:

Rick Evans, Chairman
Ken Leffler, Clerk
Mary Foote, Board Member
Bobby Chapman, Board Member

Staff Present:

Cathy Dyer, Office Manager

Absent: Michelle Bell, Board Member and Peter Bidon, Fire Chief

It was determined a quorum existed with four board members present.

Call to the Public:

No members of the public wished to address the board.

Old Business:

1. Review, Discussion and Possible Action of the Operating Policies/Fire Board Conduct and Procedures
Tabled from February’s 23rd meeting

Rick Evans stated the Highlands Fire District Fire Board Handbook is a great manual, well written, very detailed, and covers everything. Rick Evans highly suggests each board member read the entire manual. Rick Evans stated he will contact the Highlands Fire District fire board chairman and ask if we can use the manual with a few minor changes and reformatted for our operations manual.

Ken Leffler stated everyone should have a chance to read the manual before adoption.

Rick Evans presented a simple page format he would like used for the manual.

Ken Leffler asked what the time line is to get the handbook approved. Rick Evans suggested the board members talk without taking action and call for special meeting or be prepared to discuss edits and adoption at next month’s board meeting.

New Business:

1. Review, Amendment and Possible Action of Public Session Minutes for February 2016

MOTION: Move to approve the Public Session Minutes as presented
RESULT: Minutes approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Bobby Chapman

2. Review, Discussion and Possible Action of Resolution #1
Resolution of the Fire Board of Whetstone Fire District, County of Cochise, Arizona Pertaining to the Submission of a Project for Consideration in Arizona’s 2017 highway Safety Plan

Cathy Dyer stated Tommie Teel is attempting to get extrication equipment for the district and adopting the resolution is one of the steps.

Ken Leffler stated he doesn’t find any discrepancies.

MOTION: Move to adopt Resolution #1 for the Submission of a Project for Consideration in Arizona’s 2017 Highway Safety Plan
RESULT: Approved, all in favor none opposed
MOVED BY: Mary Foote
SECONDED: Ken Leffler

3. Review, Discussion and Possible Action of the Financial Reports

Cathy Dyer stated our closing balance with Cochise County as of February 29th in operations is $125,259. We are currently operating in the black. After the telephone conference the ambulances were ordered; chief decided to go with the biggest refrigeration unit they have available with an increase of about $4,000. We should not exceed $300,000 for the two. We are preapproved for credit. The annual payment will be around $40,000.

Cathy Dyer said she spoke with Joe Eveningred. He has the plans finished and will be here tomorrow for approval of everything.

Cathy Dyer stated she will make a funds transfer tomorrow from the PBW operations account. The closing balance at the end of February was $7461.55.

Ken Leffler asked Diana Jones what the average monthly collection is for ambulance revenue. Diana Jones replied about $12,000 to $15,000.

MOTION: Move to accept the Financial Reports as presented
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Mary Foote

Chief’s Report-
Information regarding the following topics was presented by the fire chief:

Cathy Dyer stated she did not discuss the report with Chief Bidon prior to the board receiving a copy; however, Diana Jones went to the Red Cross meeting with Chief Bidon.

Diana Jones stated the Red Cross changed the way they distribute credit cards to disaster (fire) victims. Instead of giving cards to fire departments they now give cards to individuals within a department. A representative from each fire department has to attend training in order to receive the new cards. We give a card to individuals or families affected by fire to help cover living expenses due to displacement and loss. The dollar amount is determined by the Red Cross representative contacted by a member of our department at the time of loss.

Ken Leffler asked about the department meeting held to discuss status of the station, duties, truck checks, training requirements, and rearranged shifts. Daniel Speer stated the firefighters had a meeting to recap daily station duties, medic inventories, the station fund and some of the changes with the EMS supplies.

MOTION: Move to accept the Chief’s Report
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Mary Foote

Board Member Comments:

Ken Leffler asked Diana Jones if everything is going well with the website. Diana Jones stated Chief Bidon looked at the site this morning and he likes it. The website will go live this week.

Future Agenda Items:

No future agenda items were discussed.

Adjournment:

MOTION: Adjourn the meeting
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Bobby Chapman

Rick Evans, Chairman
Diana Jones, Billing Administrator

Agenda March 2016

NOTICE OF PUBLIC SESSION
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE: Tuesday, March 22nd, 2016
TIME: 6:00 P.M.
PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616

AGENDA: ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION

Pledge of Allegiance/Call Meeting to Order/Roll Call and Affirmation of Quorum

Call to the Public:

  • This is the time for the Public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda.

Old Business:

  1. Review, Discussion and Possible Action on the Operating Policies/Fire Board Conduct and Procedures
    Tabled from February’s 23rd meeting

New Business:

  1. Review, Amendment and Possible Action of Public Session Minutes for February 2016
  2. Review, Discussion and Possible Action of Resolution #1
    Resolution of the Fire Board of Whetstone Fire District, County of Cochise, Arizona Pertaining to the Submission of a Project for Consideration in Arizona’s 2017 highway Safety Plan
  3. Review, Discussion and Possible Action of the Financial Reports

Chief’s Report

Board Member Comments

Future Agenda Items

Adjournment

DATED THIS 21st DAY OF MARCH 2016
PLACE POSTED: Website

The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing.

1. Please state your name and address for the record.
2. Speak only on the issue currently being discussed by the Board.
3. Please limit your comments to 5 minutes.
4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.

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