Monthly Archives: August 2016

August Board Meeting Minutes

MINUTES OF THE WHETSTONE FIRE DISTRICT
BOARD MEETING, August 23rd, 2016

Call to Order/Roll Call/Affirmation of Quorum/Pledge of Allegiance:

Chairman, Rick Evans, called the meeting to order at 6:00 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Members Present:

Rick Evans, Chairman
Ken Leffler, Clerk
Mary Foote, Board Member
Bobby Chapman, Board Member

Staff Present:

Peter Bidon, Fire Chief
Cathy Dyer, Office Manager

Absent: Michelle Bell, Board Member

It was determined a quorum existed with four board members present.

Call to the Public:

No members of the public wished to address the board.

Old Business:

No old business to address.

New Business:

1. Review, Amendment and Possible Action of Public Session Minutes for July 2016

MOTION: Move to approve the Public Session Minutes as presented
RESULT: Minutes approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Bobby Chapman

2. Review, Discussion and Possible Action of the Acceptance of the 2017 Governor’s Office Highway and Safety Grant and Permission to Spend the Awarded $25,000.00 on New Extrication Equipment.
Extrication Concepts out of Glendale, Arizona has been chosen through the bid process. They have provided 3 quotes, which are provided in your packet for review.

Chief Bidon said we were awarded $25.000 of the $59,000 or $47,000 we put in for. With the $25,000 we can purchase a new pump, spreaders, cutters and the hose for it. We need the approval now but cannot spend the money until October. We may have to purchase everything first and then get reimbursed from the Governor’s Office. What we do not get with the grant this year we will put in for on next year’s grant.

Rick Evans asked if any of our old equipment is compatible anymore. Chief Bidon stated no, our tool is 25-years old and leaking and starting to cost us a lot of money on hose replacement. It will be donated to another department that doesn’t have a tool as stipulated in the grant.

MOTION: Move to accept the conditions of the Governor’s Office Highway Safety Grant
RESULT: Approved, all in favor none opposed
MOVED BY: Bobby Chapman
SECONDED: Mary Foote

3. Review, Discussion and Possible Action of the Donation of the 1992 Chevy Water Tanker VIN Number 1GBM7H1J8NJ102977 to the Mustang Mountain Cowboy Church.
The former PBW water tender does not meet the necessary requirements of the Fire District. Donation of the truck is recommended.

Chief Bidon stated the donation was Ken Leffler’s idea. The truck has a lot of problems; it is not effective nor efficient for firefighting operations. We will not use it and the Cowboy Church has asked us to water down their arena a couple times.

Bobby Chapman confirmed the truck wouldn’t do any good at a fire but will work okay for wetting an arena? Chief Bidon said it will be put to good use wetting down the arena on West Oak.

Rick Evans stated it may not meet the status of fire apparatus. Chief Bidon stated it does not meet ISO requirements for a water tender apparatus because it cannot pump the minimum of 500gpm. All emergency equipment will be removed from the truck and it will get washed prior to the donation.

MOTION: Move to donate the 1992 Chevy Water Tanker to the Mustang Mountain Cowboy Church in Whetstone
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Bobby Chapman

4. Review, Discussion and Possible Action of the Financial Reports

Cathy Dyer stated the Cochise County Treasure’s Activity Report as of the closing balance for July has the operations at $31,589.19. It does not reflect deposits submitted at the end of June because they got hung up in the system and will be on next month’s report. The Reserve account closed at $213,753.89. The Pension Relief for the volunteer firefighters closed out at $41,035.55.

Ken Leffler confirmed the initial payment has been made on the two new ambulances. Cathy Dyer said yes, the only thing that the capital reserve doesn’t reflect on this report is the radio purchase.

MOTION: Move to accept the Financial Reports as presented
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Mary Foote

Chief’s Report-
Information regarding the following topic(s) presented by the fire chief:

Year to date we are at 578; 73 for the month of July, the majority being EMS.

There is really no new construction.

They finished Camino de Manana, for the county project.

The radios came in, we are waiting for the chargers to come in then the county will program them for us.

Wants to go into executive session to talk about item #2 (under Significant events: on the Chief’s report the second item is: Accident with C-320 truck (Charleston rd and Hwy 90)).

MOTION: Move to go into Executive Session
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED:

Board Member Comments:

Ken Leffler asked about the status of the remodeling. Cathy Dyer said everything is done with the stamps and we are waiting for the county. Ken Leffler asked about the septic tank. Cathy Dyer stated she contacted the health department and they provided everything. She has not heard from Mr. Eveningred.

Mary Foote stated she wants to thank the department for the marvelous firefighters that rescued her and her husband from a rattle snake.

Ken Leffler stated his neighbor was taken to the Sierra Vista Hospital by our department and was not happy about the ambulance ride but did not elaborate.

Rick Evans told Chief Bidon if he is uncomfortable dealing with a complaint he can always call a board member to deal with the situation.

Bobby Chapman stated he wants to thank Chief Bidon and Danny Speer for bringing our Ladder Truck to Huachuca City to replace the rope on the Huachuca City Town Hall flag pole. He also wants to thank Cathy Dyer for helping to get him on the ballot.

Rick Evans stated he would like to see a pictorial history of the fire district with past chiefs, past board members and group photos.

Ken Leffler asked what we are going to do about the front bathrooms. Chief Bidon stated he wants to complete one remodel before starting another. Ken Leffler stated they need to be updated.

Future Agenda Items:

Review possible personnel action regarding the accident.

Adjournment:

MOTION: Adjourn the meeting
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Mary Foote

Rick Evans, Chairman
Diana Jones, Billing Administrator

Agenda August 2016

NOTICE OF PUBLIC SESSION
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE: Tuesday, August 23rd, 2016
TIME: 6:00 P.M. PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616

AGENDA: ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION
Pledge of Allegiance/Call Meeting to Order/Roll Call and Affirmation of Quorum

Call to the Public:

This is the time for the Public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda.

Old Business: None

New Business:

1. Review, Amendment and Possible Action of Public Session Minutes for July 2016

2. Review, Discussion and Possible Action of the Acceptance of the 2017 Governor’s Office Highway and Safety Grant and Permission to Spend the Awarded $25,000.00 on New Extrication Equipment.
Extrication Concepts out of Glendale, Arizona has been chosen through the bid process. They have provided 3 quotes, which are provided in your packet for review.

3. Review, Discussion and Possible Action of the Donation of the 1992 Chevy Water Tanker VIN Number 1GBM7H1J8NJ102977 to the Mustang Mountain Cowboy Church.
The former PBW water tender does not meet the necessary requirements of the Fire District. Donation of the truck is recommended.

4. Review, Discussion and Possible Action of the Financial Reports

Chief’s Report

Board Member Comments

Future Agenda Items

Adjournment

DATED THIS 23rd DAY OF AUGUST 2016

PLACE POSTED: Website

The Whetstone Fire District Board may vote to go into Executive Session on any agenda item pursuant to ARS 38-431.03(A)(3) for discussion and consultation for legal advice with the governing Board Attorney on the matter(s) as set forth in the agenda item. The order of the Agenda may be altered or changed by order of the Board. Copies of the Agenda are available upon request at Administration 2422 N. Firehouse Lane Whetstone, AZ. 85616. Call to the Public – According to the Arizona Open Meeting Law, the District Board can only discuss matters listed on the meeting agenda. At the conclusion of the open call to the public, individual Board Members may respond to criticism made by those individuals who have addressed the Board, may ask staff to review a matter or may ask that a matter be placed on a future agenda. However the Board will not discuss or take action on any matter rose during a Call to the Public unless the matter has been properly noticed on the agenda. Please step forward or otherwise identify yourself when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by the Board. 3. Please limit your comments to 5 minutes. 4. During “Call to the Public” you may address the Board on any issue within the jurisdiction of the Fire Board. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.

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