July Board Meeting Minutes

BOARD MEETING, July 26th, 2016

Call to Order/Roll Call/Affirmation of Quorum/Pledge of Allegiance:

Chairman, Rick Evans, called the meeting to order at 6:00 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Members Present:

Rick Evans, Chairman
Ken Leffler, Clerk
Mary Foote, Board Member
Michelle Bell, Board Member
Bobby Chapman, Board Member

Staff Present:

Peter Bidon, Fire Chief
Cathy Dyer, Office Manager

Absent:  None

It was determined a quorum existed with five board members present.

Call to the Public:

No members of the public wished to address the board.

Old Business:

No old business to address.

New Business:

1. Review, Amendment and Possible Action of Public Session Minutes for June 2016

MOTION: Move to approve the Public Session Minutes as presented
RESULT: Minutes approved, all in favor none opposed
MOVED BY: Michelle Bell
SECONDED: Mary Foote

2. Review, Discussion and Possible Action of Acceptance of the Corrected Budget for the Fiscal Year 2016-2017
The budget for the Fiscal Year 2016-2017 was presented, approved and posted in the Sierra Vista Herald with a mathematical error. The corrected budget is provided for your acceptance and approval.

Chief Bidon apologized to the board for the comment that was made in the paper’s on-your-mind with no name on it. There was an $8,400 error on the income, generated revenues. Chief Bidon explained basically what happened was the ambulance medical services had $277,490 but the formula did not calculate the $5000, $3000 and $400 which would have been the $8,400 that we were over, that we would have had extra income. Chief Bidon stated he cut the ambulance revenue down the $8,400 to make the correction.

The board needs to make a motion to accept the budget as presented today with the $8,400 correction so we can use the budget.

MOTION: Move to accept the annual budget for 2016-2017 as presented
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Bobby Chapman

3. Review, Discussion and Possible Action of the Financial Reports

Cathy Dyer stated the operations started out this fiscal year at $92,539. We had enough money in operations that we were able to transfer $56,000 into our reserve account. We also made a carryover balance from the PBW Fire District of $15,701.93 into our operating account. We are currently in the black with the new budget in place.

We are scheduled for the 21st and 22nd to have our annual audit.

MOTION: Move to accept the Financial Reports as presented
RESULT: Approved, all in favor none opposed
MOVED BY: Ken Leffler
SECONDED: Mary Foote

Chief’s Report-
Information regarding the following topics was presented by the fire chief:

For the month of June we had a total of 82 calls.

Business inspection schedule is coming out.

Waiting on ambulance titles so we can get them striped and registered.

Hose testing is nearly completed. We have to purchase a new hose tester for $1,500 to $2,000.

ISO came in to reevaluate us after the consolidation. Nothing has changed. ISO will be done every four years now.

Board Member Comments:

Ken Leffler asked about the status of the radios. Chief Bidon stated they are ordered and we are waiting for them to come in. Bob Holister from the county and communications guy for the city of Bisbee will program them for us.

Ken Leffler asked about the status of the remodeling. Cathy Dyer said everything is done on the architecture side; he has given everything to the county. Everything has been forwarded to Joe Eveningred. We are now getting quotes for information on the septic tank because we don’t have anything on our septic tank. Ken Leffler said to call Tim Wyatt at the health department; they should have drawings of the leach field, placement of the tank and all the information.

Rick Evans said he was a little shocked at the $5,000 expense for an architectural review. Ken Leffler said that was for the engineer stamp because we are a commercial building.

Rick Evans thanked everyone for their patience with his busy life in the past half year.

Rick Evans said he would like the board to consider doing a class or in-service training for new board members who have not been associated with the fire services.

Future Agenda Items:

No future agenda items.


MOTION: Adjourn the meeting
RESULT: Approved, all in favor none opposed
MOVED BY: Michelle Bell
SECONDED: Mary Foote

Rick Evans, Chairman
Diana Jones, Billing Administrator

Whetstone Arizona
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H 46 • L 18
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