May Board Meeting Minutes

DRAFT

 

MINUTES OF THE WHETSTONE FIRE DISTRICT
BOARD MEETING, May 23rd, 2017

Call to Order/Roll Call/Affirmation of Quorum/Pledge of Allegiance:

Chairperson, Michelle Bell, called the meeting to order at 5:59 p.m. The meeting was held in the Whetstone Fire District Station 321 classroom, 2422 N Firehouse Lane, Huachuca City, Arizona.

Members Present:

Michelle Bell, Chairperson
Albert Suhajda, Clerk
Bobby Chapman, Board Member
Pamela Cohen, Board Member

Staff Present:

Pete Bidon, Fire Chief
Cathy Dyer, Office Manager

Absent:

None

It was determined a quorum existed with four board members present.

Call to the Public:

No members of the public wished to address the board.

Old Business:

1. Review, Discussion and Possible Action of Filling Board Member Vacancies
Letter of interest for Wanda Pike provided to the Fire Board

Albert Suhajda asked Wanda Pike why she wants to be on the Board. Wanda Pike said she is involved in everything in the community. Michelle Bell said she (Wanda Pike) handles the voting here.

MOTION: Move to appoint Wanda Pike to the Board
RESULT: Approved, all in favor none opposed
MOVED BY: Bobby Chapman
SECONDED: Pamela Cohen

2. Review, Discussion and Possible Action of the Acceptance of the Fire Board By-Laws

Michelle Bell asked Diana Jones to get a copy of the Bylaws to Wanda Pike. Albert Suhajda and Bobby Chapman were able to view the Bylaws with the corrections. Michelle Bell said that since Pamela Cohen and Wanda Pike have not read the Bylaws she suggests the action be tabled until the next Board meeting.

MOTION: Move to table acceptance of the Fire Board Bylaws until next month
RESULT: Approved, all in favor none opposed
MOVED BY: Albert Suhajda
SECONDED: Pamela Cohen

New Business:

1. Review, Amendment and Possible Action of Public Session Minutes for April 2017

MOTION: Move to accept the Public Session Minutes as presented
RESULT: Approved, all in favor none opposed
MOVED BY: Albert Suhajda
SECONDED: Bobby Chapman

3. Review, Discussion and Possible Action of the Saunders Company, LTD. Multi Year Engagement Contract for Audit Services for the Next Three Years; 2017, 2018, 2019

Chief Bidon recommends the Board approve the contract. Cathy Dyer said they are easy to work with. Michelle Bell said the two times she has heard the audit report they are phenomenal and go through everything thoroughly.

MOTION: Move to accept the audit services of the Saunders Company for the next three years
RESULT: Approved, all in favor none opposed
MOVED BY: Bobby Chapman
SECONDED: Albert Suhajda

4. Review, Discussion and Possible Action to Formally Adopt the Fiscal Year 2017-2018 Budget

A meeting was held prior to this meeting where budget items were discussed.

MOTION: Move to accept the proposed budget for the fiscal year 2017/2018
RESULT: Approved, all in favor none opposed
MOVED BY: Albert Suhajda
SECONDED: Bobby Chapman

6. Review, Discussion and Possible Action of the Financial Reports

Financial reports were provided to the Board. Cathy Dyer said the operating account for the District closed the month of April at $20,424.67. We did get in $49,000 and change in real estate taxes. Closing balance in the reserve account was $102,019.73. There was only one purchase out of the capital account for the new admin office copier. The pension revenue account closed out the month of April at $41,202.17.

MOTION: Move to accept the financial reports as presented
RESULT: Approved, all in favor none opposed
MOVED BY: Albert Suhajda
SECONDED: Bobby Chapman

Chief’s Report-
Information regarding the following topic(s) presented by the fire chief:

We had four structure fires, none in the District; one in Huachuca City on Second Street that ended up being three houses with a fatality, a second structure fire in lower Huachuca City. We sent an engine and personnel to Sonoita for the Steakhouse fire and a tender to Mescal for a structure fire.

The vehicle maintenance this month has been the rescue truck and pump.

All the new people are on and working out well.

Danny Speer submitted his packet for engine boss trainee and Jon Escapule submitted his packet for engine boss; if he is approved we will have a type six or the tender ready to go on any wildland assignment which will help generate revenue for the District. Michelle Bell asked how long the training takes. Chief Bidon said it depends, there are classes to take and they have to respond to fires and have fire line time. Michael Bidon is finishing his Fire I so he can go for his engine boss trainee.

We have a new pre-hospital coordinator and she is doing a great job.

Board Members’ Comments:

Albert Suhajda welcomed Wanda Pike to the Board.

Future Agenda Items:

Michelle Bell said the Fire Board Bylaws.

Albert Suhajda said the swearing in of Wanda Pike.

Chief Bidon said hopefully we will have the [Board’s] educational packets ready.

Michelle Bell said that each board member packet and the Chief have the findings from the investigation.

Adjournment:

MOTION: Move to the meeting at 6:20 pm
RESULT: Approved, all in favor none opposed
MOVED BY: Albert Suhajda
SECONDED: Bobby Chapman

Michelle Bell, Chairperson
Diana Jones, Billing Administrator

Notice of Public Hearing

NOTICE OF PUBLIC HEARING
FOR THE WHETSTONE FIRE DISTRICT
Pursuant to A.R.S. 38-431.02

DATE: Tuesday, May 23rd 2017
TIME: 5:00 P.M.
PLACE OF MEETING:

Whetstone Fire District
2422 N Firehouse Lane
Whetstone, AZ 85616

AGENDA: ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION

The Whetstone Fire District Will Hold a PUBLIC HEARING on the Proposed Fire District Budget for Fiscal Year 2017/2018. Comments and input are requested from the public.

Pledge of Allegiance/ Call Meeting to Order/ Roll Call/ Affirmation of Quorum

PROPOSED BUDGET
Fiscal Year 2017/2018

GENERAL FUND
REVENUE:
Taxes $688,502.00
Intergovernmental Revenue $70,000.00
Charges for Services $278,400.00
Miscellaneous Revenue $9,000.00
Carry Over Balance $80,000.00
Total $1,125,902.00
EXPENDITURES:
OPERATIONS $130,000.00
OTHER SERVICES AND CHARGES $309,000.00
TRAINING $30,804.00
PERSONNEL SERVICES $669,590.00
CAPITAL OUTLAY $143,608.00
Total $1,125,902.00

Adjournment.

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Cathy Dyer, Office Manager Whetstone Fire District 520-456-1717. Requests should be made as early as possible to arrange the accommodation.

As written by Cathy Dyer

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